Company: Trafalgar Property
Location: South Africa
Closing date: Unspecified
Trafalgar Cape Town is part of a leading property management group, known for delivering exceptional service to our clients and fostering a professional, supportive work environment. We are seeking a Recurring Administrator to join our finance team. This role is ideal for a detail-oriented individual who enjoys ensuring accuracy in financial processes and contributing to the smooth running of the accounts function.
Minimum Requirements:
- Matric
- At least 3 years’ experience as a Creditors Clerk or in a similar administrative finance role
- Proficiency in Microsoft Office
- Basic accounting knowledge
- Strong communication skills
- Ability to work accurately under tight deadlines
- Ability to manage time effectively
- Ability to work within a team environment
- Taking full responsibility within your role
Key Responsibilities:
- Review and analyse invoice details to ensure building names correspond with Unibrowse
- Verify VAT numbers for both contractors/suppliers and Trafalgar VAT-registered clients
- Ensure invoice numbers and dates are correctly displayed
- Vet and confirm bank details on invoices
- Index invoices and ensure accurate GL allocation
- Verify accuracy of VAT flags and percentages on invoices
- Prepare and send payment approval spreadsheets to Trustees/Directors
- Track and follow up on outstanding invoices and approvals
- Index and upload approvals for record-keeping
- Submit invoices to the trust creditors clerk for payment, utilizing Unibrowse payment workflows
- Load information for new creditors into the system.
- Ensure timely payment of approved invoices as per Trustee decisions.
- Facilitate the distribution of remittances to creditors and address incoming queries promptly.
- Responsible for maintaining and updating monthly payment schedule to ensure accuracy and timeliness
We are looking for a meticulous, proactive individual who takes pride in accuracy and efficiency. If you thrive in a structured, team-oriented environment, this role is for you.
