SANParks: Administration Officer

Company: SANParks – South African National Parks

Location: South Africa

Closing Date: 19 March 2026

The Organisation requires the services of an Administration Officer in the Supply Chain Management Division. This position will be based at Groenkloof National Park, Pretoria.

Location

Groenkloof National Park (Head Office)

Requirements

• Be in possession of a Diploma or Degree in Office Management / Administration/ Secretarial / Public Management.
• NQF Level 7 in Office Administration, Administration and Public Management will serve as an added advantage.
• Should be a secretary or done secretarial or administrative work for 2 to 4 years.
• Computer literacy.
• Ability to use Microsoft Word, Excel, Teams.
• Knowledge of finance for non-financial employees.
• Ability to create report on expenditure and process invoices.
• Knowledge of office administration
• Ability to provide administrative support.
• Knowledge of manual and electronic filing systems.
• Ability to manage information and a filing system.
• Knowledge of relevant policies and procedures.
• Knowledge of organisation facts, data and information and understanding.
• Knowledge of relevant SANParks systems and knowledge of drafting minutes.
• Understanding of the Public Finance Management Act (PFMA), and all other National Treasury Prescripts relevant to SCM.
• Computer Literacy.
• Communication (written and Verbal).
• Interpersonal skills and time management.
• Planning and coordination skills.
• Basic understanding of a filing system.
• Basic Financial Management.
• Problem solving and analytical thinking.
• Attention to detail.
• Reliability and integrity.
• Multitasking ability.
• Teamwork and collaboration.
• Customer service orientation.
• Ability to work under pressure.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Implement administrative best practices.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding, and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Coordinate multiple diaries.
• Take minutes as and when required.
• Support onboarding processes of new employees.
• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Keep financial records.
• Conduct pre-audits on office financial records.
• Filing of financial records.
• Maintain effective filing and records management systems in accordance with the Records Management prescripts.
• Filing forms or other structured documentation.
• Updating financial files.
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic).
• Maintaining detailed records.
• Ensure proper filing of all documentation and dissemination of information.
• Support audits and compliance documentation.
• Assist with risk management and reporting requirements.

Please Note

SANParks is an equal opportunity employer, preference will be given to people with disabilities.

Applicants in possession of foreign qualifications to submit evaluated results by the South African Qualification Authority.

Salary

R409 290.00– R572 985.00 Per Annum

How To Apply

Interested candidates who meet the above requirements should forward their applications accompanied by the required documentation listed below to the following:

Documents Required

A cover letter, detailed Curriculum Vitae, certified copies of qualification(s) and Identity Document (certified within the past 3 months) to the following address:

Human Resources Division

SA National Parks

PO Box 787

PRETORIA

0001

Fax: 086 295 4078

E-mail: [email protected]

If you have not been responded to within 21 days of the closing date, please accept that your application was not successful.

Closing Date

19 March 2026