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Employer: University of the Witwatersrand
Location: Johannesburg, ZA
Closing Date: 1 April 2024
50% APPOINTMENT (FIXED TERM CONTRACT UNTIL DECEMBER 2028)
Job Introduction
The BUGEMET (Bushveld Geology and Metallogeny) Chair in the School of Geosciences of the University of the Witwatersrand has been established in support of the geological investigation and mineral resource exploitation of the Bushveld Complex and is funded by several platinum and chromium companies working on the Bushveld Complex.
The BUGEMET strategic objectives encompass three key areas: conducting cutting-edge research on the Bushveld Complex, contributing to the development of qualified geoscientists, and raising public awareness about the significance of geology and mineral deposits.
A dynamic, competent, Administrative Assistant is required to assist the BUGEMET Chair in the day-to-day running of BUGEMET and affiliated research projects. This post will involve liaison with staff and students at Wits.
A major component will be the administrative and financial management of the BUGEMET, including meeting minutes, assistance with outreach engagement, equipment orders, trip planning, student funding administration and general financial management. This will include financial forecasting and monthly financial reporting.
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Brief Description (Key Responsibilities amongst others):
- To carry out general office administration and secretarial duties related to BUGEMET
- To be responsible for disbursing student stipends and expenses
- To manage financial systems, budget administration and book-keeping (Oracle) for the Wits section of the chair
- To be the lead in the organisation of workshops, short courses, and conferences linked to the chair at Wits
- To liaise with academic staff, students and industry personnel on a regular basis
- To deal with international travel bookings, public relations and transactions (foreign exchange, money transfers, visas, import/export issues) and to assist staff/students/visitors who are not fluent in English with any complexities in this regard
- Interface with various Wits University systems (especially the financial system (Oracle) and personnel (SIMS) in the School of Geosciences, Faculty and the Central Finance Departments),
- Organisation of annual Steering Committee meetings, and minute taking.
- Maintain the website and social media outputs of BUGEMET (in liaison with School geocommunicator)
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Minimum Requirements
- At least Grade 12 qualification, plus 5 years previous experience, preferably in a University environment
- The applicant must be fully competent with Microsoft Office (Excel and Word) and have had previous relevant experience
- Prior experience working in the Oracle administrative/financial system
- Previous financial experience is essential
- Proficiency in English (oral and written) is essential
Key Competencies:
- Ability to work independently and as part of a virtual team
- Excellent administrative skills in processing the finances for BUGEMET at Wits
- Ability to deal with students from varying nationalities, both in person, electronically, and telephonically
- To be able to collate documentation, undertake word processing, ordering of equipment and stationery, management of research accounts, organisation of travel and accommodation for visitors, staff and students, plus other duties as required
- Assist with the organisation of workshops and conferences
- Dynamic, responsible, excellent time management and organisation skills
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How to Apply
To apply: Please submit a covering letter of motivation, detailed CV with the names and e-mail contact details of three referees, certified copies of degrees/diplomas and SA ID (or passport if not SA).
External applicants are invited to apply by registering their profile on the Wits i-Recruitment platform located at https://irec.wits.ac.za and submitting applications.
Internal employees are invited to apply directly on Oracle by following the path: iWits /Self Service application/”Apply for a job.
Applicants hereby provide consent to process personal information in terms of POPIA.
Shortlisted candidates will be subjected to a competency assessment.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates.
