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Company: Clover SA
Location: South Africa
Closing Date: 01 November 2024
Job Advert Summary
Perform administrative and related tasks – specific to CDC.
Requirements
- Grade 12 or equivalent NQF4
- National Diploma/ Higher level education, advantageous
- 2 -3 years administrative experience
- Experience in working in a Warehouse / Distribution Centre advantageous
- Business English: Fluent
- Computer literacy (Intermediate)
- Experience in working with senior management
Competencies
- Maintains high standards
- Must be a team player
- Commitment and motivation
- Administrative capabilities
- Ability to plan and organize
Duties and Responsibilities
Perform a variety of administrative and related tasks
- Perform general office duties and administration as may be required
- Maintain and update filing/data/records/systems etc.
- Handle documentation
- Communicate with customers and employees where required
- Relieve colleagues where necessary
Administer and monitor expenses
- Raising of orders for the Branch
- Receiving Invoices
- Amending Orders
- Updating Purchase orders for Approval
- Printing approved orders – attaching to invoice and submitting for receipting
- Assisting with pragma (maintenance orders) – updating purchase order request and submitting into workflow for approval
- Receipting of Pragma Orders – Once the invoice has been checked and signed off by management.
- Requesting quotation from suppliers for stock/equipment
- Organizing training for warehouse staff
- Capturing of Cancelled Invoices – Updating Cancellation Report Daily
- Assisting branch with courier requests
- Assisting with travel booking (flights/car hire/accommodation)
- Month End Provision (accounting for invoices that have not been processed within the month) – providing estimates for labour brokers
- Acting Allowances – month end
- TES Costings for labour brokers – Weekly
- Assisting with visitors – preparing PPE / Meal arrangements
