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Company: The South African Health Products Regulatory Authority (SAHPRA)
Location: South Africa
Closing Date: 09 July 2026
The South African Health Products Regulatory Authority (SAHPRA) has officially opened applications for an Admin Clerk – Clinical Trials (Serious Adverse Events). This is a lucrative opportunity for qualified individuals looking to build a career within South Africa’s public health and medical regulatory sector.
If you have a background in pharmaceuticals or health sciences and possess strong administrative skills, read on to find out if you meet the requirements and how to submit a winning application before the closing deadline.
Vacancy Overview
- Position Title: Admin Clerk – Clinical Trials (Serious Adverse Events) (SAES)
- Component: Serious Adverse Events (SAEs)
- Employment Type: One (1) Year Contract
- Remuneration (Salary): R 271,900.00 – R 321,000.00 per annum (Total Cost to Company / TCTC)
- Reference Number: SAHPRA 18 of 2026/27
- Job Location (Centre): Pretoria
- Closing Date: 09 July 2026 at 16:00
About SAHPRA
SAHPRA is the National Medicines Regulatory Authority of South Africa, established under the Medicines and Related Substances Act, 101 of 1965 (as amended). The authority is tasked with monitoring, evaluating, regulating, investigating, inspecting, registering, and controlling medicines, scheduled substances, clinical trials, medical devices, and In Vitro Diagnostics (IVDs) to protect and serve the public interest.
Job Requirements & Qualifications
To be considered for this administrative role, applicants must meet the following baseline educational and professional criteria:
- Education: A Matric certificate accompanied by either:
- A Diploma as a Pharmacist Assistant, OR
- A Degree in Health Sciences.
- Professional Registration: Registration with a relevant professional body is strictly required.
- Core Knowledge: The ideal candidate must possess fundamental or basic pharmaceutical knowledge.
Experience Required
- 1 to 2 years of practical experience in office administration, filing, and using digital workspace tools.
- Proficiency with MS Office Suite (specifically Excel and Word) and Microsoft Outlook.
- Previous exposure to or understanding of the regulatory health environment will serve as an added advantage.
Key Competencies & Skills
- Thorough knowledge and practical application of the Medicines and Related Substances Act No. 101 of 1965 (as amended) and its associated regulations.
- Strong data-capturing skills and attention to detail.
- Excellent verbal and written communication abilities.
- High organizational and planning capabilities.
- Ability to work effectively under pressure, both independently and as a collaborative team player.
- Resilience, assertiveness, innovation, and a strong drive to meet strict deadlines.
- Willingness to work extended hours if and when operational demands require it.
Key Duties and Responsibilities
The successful candidate will be responsible for providing full screening and administrative support for Serious Adverse Events (SAEs) reported throughout active clinical trials. Main duties include:
1. Screening and Administration Support
- Conducting quality screening of incoming SAE reports to ensure full completeness.
- Uploading SAE correspondence and related documentation into shared drives, strictly following Standard Operating Procedures (SOPs).
- Capturing comprehensive data on the designated SAE spreadsheet or internal tracker.
- Properly allocating incoming SAE correspondence to technical staff and keeping a close eye on report turnarounds.
2. SAE Data Management & Database Support
- Efficiently capturing detailed SAE reports directly into the VigiFlow database, ensuring every mandatory data field is filled out correctly.
- Utilizing standardized MedDRA terminologies to guarantee accurate data indexing.
- Assisting with extracting vital clinical trial information or samples as directed by the Assessor based on prevailing health trends.
3. Stakeholder Queries & Safety Reporting
- Identifying administrative deficiencies within submitted SAE reports and formally requesting missing information from stakeholders.
- Drafting official letters regarding Serious Adverse Events Reports and mailing correspondences directly to applicants.
- Handling queries related to SAEs and escalating unresolved matters to the responsible Assessor.
- Assisting with preparation and documentation for both internal and external audit queries.
How to Apply (Step-by-Step Instructions)
SAHPRA utilizes an online tracking system for all applications. Follow these guidelines carefully to avoid disqualification:
- Prepare Your Documents: Ensure you have a signed cover letter clearly stating the position title and post reference number (SAHPRA 18 of 2026/27). Include a detailed Curriculum Vitae (CV) listing at least three (3) contactable referees, copies of your qualifications (including Matric), and a clear copy of your Identity Document (ID).
- Online Portal Submission: Applications must be uploaded directly via the SAHPRA vacancy portal.
- Portal Link: https://apply.sahpra.org.za:6006/
- Alternative Site Path: Visit the main website at www.sahpra.org.za and navigate to the vacancies tab.
Important Notes for Applicants:
- Do Not Email Applications: The email address provided below is strictly for general inquiries. Applications emailed to this address will not be considered.
- Certifications: Only shortlisted candidates will be required to submit certified copies of qualifications and other supporting documents on or before the day of the interview.
- Foreign Qualifications: If you hold a qualification obtained outside South Africa, you must upload an evaluation certificate from the South African Qualifications Authority (SAQA).
- Employment Equity: SAHPRA is an equal opportunity employer. Preference will be given to suitably qualified individuals from historically disadvantaged groups, people with disabilities (please indicate your status on your application), and male applicants in alignment with their Employment Equity Plan targets.
- Pre-suitability Checks: Shortlisted candidates will undergo extensive vetting, including criminal record checks, credit checks, security clearance, verification of qualifications, and citizenship status.
Contact Information & Inquiries
For positions-related enquiries, you may contact Ms Setlola Molepo via email at:
- Email: [email protected]
- (Reminder: Do not send your job application to this email address).
Application Deadline
- Closing Date: 09 July 2026 at 16:00. No late applications will be evaluated under any circumstances. If you have not heard back from SAHPRA within three (3) months of the closing date, please consider your application unsuccessful.
