Value Logistics: Administrator Position

Company: Value Logistics

Location: South Africa

Purpose of the Job

Perform all general administrative functions in the department.

Key Responsibilities 

Giving Claim Numbers

• Ensure that the Standard Operating Procedures are known, understood, trained on and maintained to ensure that the respective procedures are carried out correctly
• Understand and know how to make use of the various systems in the business
• Carry out all administrative tasks in the operation
• Check status of invoices on the system
• Ensure communication is provided to the relevant warehouse staff when a specific requirement must be met
• Handling of customer queries and escalating the queries to the relevant management
• Ensure that all documentation is correctly filed and easily accessible
• Maintain reports daily, weekly, monthly as per requirements for the operation
• Ordering of stationary
• Where the operation requires, assist in the capturing of data
• Generate and print all documentation that is required for operational processes
• Carry out all wages related administration

Quality, Health and Safety and KPIs

• Ensure that KPI’s are known, understood, measured, managed, maintained and reported on monthly
• Ensure NCRs/NCPs and IOs are raised daily, and staff are motivated to use the system to improve the operation
• Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)
• Ensure standards of Health and Safety are maintained as well as the requirements of the Occupational Health and Safety Act
• Ensure that all monthly checks are carried out as required
• Maintain housekeeping standards on a daily basis
• Assist in relevant operations/operational functions as required

Minimum Requirements

• Grade 12 (Matric)
• Computer literate

Skills Required

• Administrative skills
• Communication skills