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Company: Omnia
Location: South Africa
Closing Date: 12 April 2024
Job Description
To provide overall administrative support to the business unit, hence ensuring an efficient, professional environment is maintained.
Qualifications
- Grade 12
- Diploma in Administration (Preferable).
Experience
- Experience within a multi tasked administrative role
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Duties
- Assist operational department with vendor onboarding.
- Capture purchase orders and ensure that invoices on purchase orders are received, invoiced and captured on time.
- Reconcile and ensure the accuracy of the Transporter account.
- Manage front desk operations, greeting clients, and directing inquiries to appropriate departments.
- Reconcile monthly expense claims.
- Reconcile monthly E-Wallet for sites.
- Handle incoming calls and scheduled appointments with a professional and friendly demeanour.
- Maintained a tidy and organized reception area.
- Handling of all courier functions.
- Organizing all work functions and courses.
- Provide ad hoc reports as requested.
- Maintain a high level of professionalism and confidentiality.
- Plan meetings and take detailed minutes.
- Make travel arrangements and reservations for management.
- Provide Administrative support to SHEQ.
- Record Keeping and filing for Audit purposes.
- Provide Ad-hoc support when needed.
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Job Competencies
- Proficiency in MS Office Suite (Excel is a must).
- Excellent written and verbal communication.
- Strong administration skills coupled with meticulous attention to detail.
- Effective time management skills with the ability to multitask and follow through on duties.
- Ability to work effectively under pressure.
- Responsibility and accountability.
