Admin Clerk

Company: Omnia 

Location: South Africa 

Closing Date: 12 April 2024

Job Description 

To provide overall administrative support to the business unit, hence ensuring an efficient, professional environment is maintained.

Qualifications

• Grade 12
• Diploma in Administration (Preferable).

Experience

• Experience within a multi tasked administrative role

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Duties

• Assist operational department with vendor onboarding.
• Capture purchase orders and ensure that invoices on purchase orders are received, invoiced and captured on time.
• Reconcile and ensure the accuracy of the Transporter account.
• Manage front desk operations, greeting clients, and directing inquiries to appropriate departments.
• Reconcile monthly expense claims.
• Reconcile monthly E-Wallet for sites.
• Handle incoming calls and scheduled appointments with a professional and friendly demeanour.
• Maintained a tidy and organized reception area.
• Handling of all courier functions.
• Organizing all work functions and courses.
• Provide ad hoc reports as requested.
• Maintain a high level of professionalism and confidentiality.
• Plan meetings and take detailed minutes.
• Make travel arrangements and reservations for management.
• Provide Administrative support to SHEQ.
• Record Keeping and filing for Audit purposes.
• Provide Ad-hoc support when needed.

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Job Competencies

• Proficiency in MS Office Suite (Excel is a must).
• Excellent written and verbal communication.
• Strong administration skills coupled with meticulous attention to detail.
• Effective time management skills with the ability to multitask and follow through on duties.
• Ability to work effectively under pressure.
• Responsibility and accountability.