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Employer: Department of Higher Education and Training
Location: South Africa
Closing Date: 11 September 2026
The Department of Higher Education and Training (DHET), through Maluti TVET College, is offering an exciting career opportunity for motivated administrative professionals. Applications are open for two Placement Clerk positions in Bethlehem, Free State.
These positions provide a structured pathway for candidates seeking public sector administration roles with Maluti TVET College. Below is the detailed breakdown of requirements, key duties, and step-by-step application instructions.
Company Overview
Maluti TVET College is a public Technical and Vocational Education and Training institution operating under the Department of Higher Education and Training (DHET) in South Africa. The college is dedicated to providing quality vocational education, skill development programs, and practical workplace exposure to prepare students for the modern labor market.
Job Overview
- Post Title: Placement Clerk (X2 Posts)
- Post Reference Number: 31/36
- Salary Notch: R237 453 per annum (Level 05)
- Centre/Location: Maluti TVET College, Corporate Office, Bethlehem
- Nature of Appointment: Council Paid (12 Months)
- Employment Type: 12-Month Fixed-Term Contract
- Closing Date: 11 September 2026 @ 13:00
Job Purpose
The primary objective of the Placement Clerk is to facilitate student workplace exposure, manage experiential learning placements, liaise with industry partners, and assist with administrative procedures for internships and learner support programs.
Key Responsibilities
- Apply for discretionary grants from various funders on behalf of the college.
- Ensure orientation and inductions for interns and host employers are conducted so they understand the work placement process, support levels, and operational requirements.
- Organize work placements and support students throughout the placement process.
- Conduct and attend placement site visits to monitor student progress and resolve workplace issues or concerns.
- Assist with internal and external work placement correspondence and telephone enquiries.
- Implement student work readiness programs including resume writing, interview preparation, workshops, and networking events for partners, businesses, and stakeholders.
- Maintain an up-to-date database of employers and student placements.
- Write reports and assist with internship and experiential program processes and procedures.
- Facilitate student placements and liaise with commerce, industry, and relevant stakeholders.
- Maintain and update student tracking systems and generate electronic reports and statistics.
- Monitor and evaluate work placement practices and conduct work-based assessments for students.
- Act as the initial point of contact for minor logistical issues or scheduling conflicts raised by employers or learners, escalating major disputes to senior coordinators.
- Verify attendance records and data inputs required for the payout of learner stipends or unlocking SETA funding.
- Organize electronic and physical learner files to ensure complete traceability during regular regulatory quality assurance audits.
Minimum Requirements
- National Senior Certificate / Grade 12 / Standard 10 / NCV Level 4.
- Degree or National Diploma in Business Administration, Management, Management Assistant, Office Management, Public Relations/Management, Marketing Management, Public Relations, or an equivalent qualification.
- A valid driver’s license.
- Minimum of 1 year of experience in project administration.
Key Competencies & Skills
- Ability to work effectively under pressure.
- Customer-orientated approach with attention to detail and strong organizational skills.
- Good written and verbal communication skills.
- Computer literacy in MS Word, MS Excel, and MS PowerPoint.
- Knowledge of SETAs (added advantage).
- Knowledge of the employment service market, PSET and CET Act, Public Service prescripts, DHET policies, industrial operations, and labor market opportunity linkages with industries.
Preferred Skills
- Prior experience navigating SETA grant applications and funding systems.
- Exposure to TVET college placement frameworks or student tracking platforms.
- Conflict resolution skills for addressing workplace dispute escalations.
Salary and Benefits
- Salary: R237 453 per annum (Salary Level 05).
- Benefits: Specific employee benefit additions (such as medical aid or housing allowances) are not disclosed in the official advertisement.
Location and Work Environment
- Location: Maluti TVET College, Corporate Office, Bethlehem, Free State.
- Work Conditions: Successful candidates may be required to work at other places as may reasonably be required by the Department and the College.
Employment Type
- 12-Month Contract (Council Paid).
Closing Date
- Application Deadline: 11 September 2026 at 13:00. Late applications will not be considered under any circumstances.
Required Documents
- Z83 Application Form: A fully completed, signed, and dated Z83 form (effective 01 January 2021). All fields of Section A, B, C, and D must be completed in full. Part F questions regarding conditions preventing re-appointment must be answered.
- Curriculum Vitae: Detailed CV.
- Qualifications & Documents: Applicants are not required to submit copies of qualifications or other relevant documents on application. Only shortlisted candidates will be required to submit certified copies on or before the day of the interview.
- Foreign Qualifications (if applicable): Must be accompanied by a SAQA evaluation report (for shortlisted candidates).
- Work Permits (if applicable): Immigrants must apply for work permits prior to assumption of duty.
Step-by-Step Application Process
- Obtain the Z83 Form: Download the new Z83 application form (effective 01 January 2021) from any Public Service department website or the Maluti TVET College official site (www.malutitvet.co.za).
- Complete the Form: Complete Sections A, B, C, and D in full. Answer all questions in Part F. Sign and date the form.
- Reference Number: Clearly state the reference number (31/36) and job title (Placement Clerk) on the Z83 form and subject line (for email applications).
- Attach CV: Prepare a comprehensive, up-to-date Curriculum Vitae.
- Submit Application: Choose one of the following official submission methods:
- By Email: Send your completed Z83 form and detailed CV in PDF format as one single attachment to [email protected].
- By Post: Post to Human Resource Management: Maluti TVET College, Corporate Office, Private Bag X33, Bethlehem, 9700.
- By Hand Delivery: Hand deliver to Maluti TVET College: Corporate Office, Corner High & Broster Street, Bethlehem, 9700.
Important Notes
- Maluti TVET College is an equal opportunity affirmative action employer. Appointments will promote representativity in terms of race, gender, and disability.
- If you do not hear from the college within 60 days of the closing date, consider your application unsuccessful.
- Shortlisted candidates will undergo pre-entry assessments (a practical assessment and an integrity/ethical conduct assessment).
- Suitable candidates will be subjected to personnel suitability checks (criminal record, citizenship, credit record, qualification verification, and employment verification).
- Maluti TVET College reserves the right to withdraw the advertisement.
Enquiries
For further enquiries regarding the position, contact:
- Contact Person: NJ Ntsela
- Telephone Number: (058) 303 1732
FAQs
What is the reference number for the Placement Clerk position? The reference number is 31/36.
Do I need to attach certified copies of my qualifications when applying? No, applicants are not required to submit copies of qualifications or certified documents upon application. Only shortlisted candidates will submit certified copies on or before the interview date.
Can I submit my application via email? Yes, applications can be emailed to [email protected] in PDF format as a single attachment.
Where is the job located? The post is based at the Maluti TVET College Corporate Office in Bethlehem, Free State.
Conclusion
The Placement Clerk positions at Maluti TVET College offer a valuable opportunity to contribute to student development and labor market integration in the Free State province. Ensure your Z83 form is fully completed, accurate, and submitted before the deadline on 11 September 2026 at 13:00.
