SAHPRA Admin Screener – Clinical Trials Vacancy

Company: SAHPRA

Location : South Africa

Closing Date: 03 September 2026

Are you looking for an administrative role within South Africa’s health regulatory sector? The South African Health Products Regulatory Authority (SAHPRA) has officially announced a vacancy for an Admin Screener – Clinical Trials at their Pretoria centre for the 2026/27 financial year.

This article outlines all the official details regarding the SAHPRA Admin Screener position, including job responsibilities, minimum entry requirements, compensation, key application documents, and step-by-step instructions on how to submit your application before the closing date.

Company Overview

The South African Health Products Regulatory Authority (SAHPRA) is South Africa’s National Medicines Regulatory Authority. Established under the Medicines and Related Substances Act, 101 of 1965 (as amended), SAHPRA is tasked with monitoring, evaluating, regulating, investigating, inspecting, registering, and controlling medicines, schedule substances, clinical trials, and medical devices (including IVDs) in the public interest.

Job Overview

• Position Title: Admin Screener – Clinical Trials
• Reference Number: SAHPRA 31 of 2026/27
• Location / Centre: Pretoria, South Africa
• Employer: South African Health Products Regulatory Authority (SAHPRA)

Job Purpose

The primary focus of the Admin Screener for Clinical Trials is to receive, sort, screen, and process electronic applications and related documentation from industry stakeholders. The role ensures that clinical trial submissions adhere strictly to established standard operating procedures and regulatory requirements before technical evaluations take place.

Key Responsibilities

• Upload applications and related documentation as outlined in standard operating procedures.
• Receive and sort electronic applications submitted from industry partners.
• Capture information accurately into the database following standard operating procedures.
• Screen applications against administrative checklists and identify missing documents.
• Assess applications using the relevant electronic administrative checklist.
• Submit queries resulting from the screening process to applicants and escalate to the relevant Medicine Control Officer, Medicine Registration Officer, or Manager.
• Communicate outcomes of the initial screening process directly to applicants.
• Ensure the business unit complies with approved standard operating procedures.
• Manage and update electronic data storage systems regularly.
• Generate correspondence and allocate tasks to technical staff regarding protocol amendments, additional investigators, new sites, and notifications.
• Maintain and update the tracker of applications and correspondence on a continuous basis.
• Prepare formal correspondence for protocol amendments, site updates, and other administrative notifications.
• Acknowledge receipt of applications through official letters or electronic notifications.
• Verify proof of payments and ensure the portfolio of evidence for applications or correspondence is saved and available for reporting.
• Attend to internal and external audit queries as required.
• Arrange Expert Committee meetings, capture meeting minutes, and store records including declarations.
• Process claim forms in a timely manner.

Minimum Requirements

• Qualification: A Grade 12 (Matric) certificate plus an appropriate post-matric qualification in Business Administration or a similar field at NQF Level 5 (as recognized by SAQA). A National Diploma at NQF Level 6 serves as an added advantage.
• Experience: A minimum of 1 to 2 years of administrative experience working within a regulatory environment.
• Industry Knowledge: Basic working knowledge of a pharmaceutical environment.

Preferred Skills and Competencies

• Knowledge and practical application of the Medicines and Related Substances Act No. 101 of 1965 (as amended) and its associated regulations.
• Strong data capturing abilities combined with computer skills.
• High-level organizational and administrative skills.
• Ability to maintain high accuracy, pay close attention to detail, and handle confidential information professionally.
• Strong written and verbal communication skills alongside customer service skills.
• Proactive stakeholder management skills.
• Capability to work independently as well as within a team environment.
• Innovative thinking, deadline-driven focus, and a willingness to work extended hours when necessary.

Salary and Benefits

• Salary: R 271,900.00 – R 321,000.00 per annum (Total Cost to Company – TCTC).
• Benefits: Specific employee benefit structures (such as medical aid or pension contributions) outside the stated Total Cost to Company salary package are not explicitly disclosed in the official advertisement.

Location

The position is based at SAHPRA’s headquarters/centre in Pretoria, Gauteng, South Africa.

Employment Type

The official job advertisement does not explicitly state whether the contract type is permanent or fixed-term. Candidates may verify contract terms during the selection process.

Closing Date

The closing date for all applications is 03 September 2026 at 16:00. Late applications submitted after this deadline will not be considered under any circumstances.

Required Documents

Interested applicants must ensure they submit the following documents with their initial application:

• A signed cover letter clearly stating the position title (Admin Screener – Clinical Trials) and post reference number (SAHPRA 31 of 2026/27).
• A detailed Curriculum Vitae (CV) containing contact details (names and email addresses) of at least three (3) professional referees.
• Copies of relevant qualifications, including your Matric certificate.
• A copy of your Identity Document (ID).
• An evaluation certificate/report from the South African Qualifications Authority (SAQA) if you hold foreign qualifications.

Note: Only shortlisted candidates will be required to submit certified copies of qualifications and identity documents on or before the day of the interview upon request from HR.

Step-by-Step Application Process

1. Prepare Documents: Gather your signed cover letter, comprehensive CV with 3 references, copy of ID, and copies of your qualifications.
2. Access Portal: Navigate to the official SAHPRA online recruitment portal at [https://www.sahpra.org.za/vacancies](https://www.sahpra.org.za/vacancies) or directly via [https://apply.sahpra.org.za:6006/](https://apply.sahpra.org.za:6006/).
3. Submit Application: Complete the online application form, quote reference number SAHPRA 31 of 2026/27, and upload your prepared documentation.
4. Submit Before Deadline: Complete your submission prior to the cutoff time on 03 September 2026 at 16:00.

Important Notes for Applicants

• No Email Applications: Applications submitted via email will not be considered. The email address provided in the advert ([email protected]) is strictly for job enquiries with Ms Bafedile Rakgotho.
• Pre-suitability Checks: Shortlisted candidates will undergo vetting and screening checks, including security clearance, qualification verification, criminal record checks, credit checks, citizenship verification, and work experience validation.
• Employment Equity: SAHPRA is an equal opportunity employer committed to its Employment Equity plan. Preference will be given to internal candidates, previously disadvantaged groups, people with disabilities (who should indicate their status), males of all races, and Coloured and White females.
• POPIA Compliance: In line with the Protection of Personal Information Act, personal details provided will be used solely for recruitment purposes and internal audit checks. CVs will not be returned.
• Communication Limit: Due to high application volumes, correspondence is limited to shortlisted candidates only. If you do not hear from SAHPRA within three (3) months after the closing date, please consider your application unsuccessful.

Frequently Asked Questions (FAQs)

What is the reference number for this SAHPRA vacancy? The reference number for the Admin Screener position is SAHPRA 31 of 2026/27.

Can I email my CV directly to SAHPRA? No. Applications sent via email will be disqualified. All submissions must be completed online via the SAHPRA website portal.

Do I need to submit certified copies of my qualifications immediately? No. Uncertified copies of qualifications and ID are accepted during initial application submission. Certified copies are only required from shortlisted candidates prior to or on the interview date.

Where is the job located? The position is located in Pretoria.

Conclusion

The Admin Screener position at SAHPRA presents an administrative career opportunity within South Africa’s medical regulatory framework. Qualified candidates meeting the NQF Level 5 requirement and possessing regulatory office experience are encouraged to compile their application materials and submit them through the official online portal prior to the deadline on 03 September 2026.