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Company: Adams Adams
Location: South Africa
If you are looking for an administrative or secretarial career opportunity within a prominent legal environment, Adams & Adams has a new vacancy available. The firm is currently hiring for a Secretary I/II (JHB West Rand) position to provide vital administrative and secretarial support within their Trade Marks Department. This comprehensive career guide outlines the company overview, job purpose, essential responsibilities, minimum qualifications, and the application process to help you prepare a successful submission for 2026.
Company Overview
Adams & Adams is a leading African enterprise legal practice specializing in intellectual property and commercial law. Known for realizing African enterprise potential, the firm houses specialized departments—including the Trade Marks Department—where professionals manage complex prosecution activities, client records, and legal correspondence.
Job Overview
- Job Title: Secretary I/II
- Department: Trade Marks Department
- Location: JHB West Rand
- Reference Number: TMP2610CKL01
- Employment Type: Not explicitly disclosed in the official advertisement.
Job Purpose
The incumbent in this role will provide administrative and secretarial support within the Trade Marks Department. Key objectives include ensuring the accurate processing of trade mark applications, maintaining client records, managing correspondence, executing diary administration, and delivering exceptional client service. Furthermore, the role assists with trade mark prosecution activities and offers efficient support to attorneys, partners, and clients.
Key Responsibilities
The successful candidate will manage a variety of routine administrative and legal support duties, which include:
- Assisting with trade mark prosecution activities.
- Ensuring the accurate processing of trade mark applications.
- Maintaining comprehensive client records and executing accurate record-keeping and document control.
- Managing correspondence and handling telephone and email queries efficiently.
- Administering diaries and maintaining strong deadline management skills.
- Managing electronic and physical files effectively.
- Providing efficient support to attorneys, partners, and clients.
- Delivering exceptional client service and upholding professional communication with clients and external stakeholders.
Minimum Requirements
Candidates wishing to apply for this position must meet the following mandatory qualifications and experience criteria:
- Qualifications: Matric (Grade 12) or equivalent qualification, alongside a Secretarial Diploma or equivalent qualification.
- Experience: A minimum of 2 years of experience in a secretarial or administrative role.
- Skills and Knowledge:
- Knowledge of basic trademark filing procedures.
- Ability to prepare filing documentation accurately.
- Understanding of trademark prosecution processes.
- Strong drafting and typing skills, with a typing speed of 60+ words per minute.
- Ability to prepare professional legal correspondence.
- Proficiency in MS Word, Excel, Outlook, and PowerPoint.
- Professional communication and strong relationship management skills.
Preferred Skills and Advantageous Experience
While the requirements above are mandatory, having the following background will be considered advantageous:
- Relevant tertiary qualification.
- Experience within an Intellectual Property, Trade Marks, or legal environment.
- Experience with Patricia or similar IP management systems.
- Experience working with electronic document management systems.
- Previous exposure to billing administration and records management.
Salary and Benefits
- Salary: Not explicitly disclosed in the official job advertisement.
- Benefits: Not explicitly disclosed in the official job advertisement.
Location and Employment Type
- Location: JHB West Rand.
- Employment Type: Not specified in the official job advertisement.
Closing Date
- Closing Date: Not explicitly specified in the official job advertisement. Candidates are encouraged to apply as soon as possible.
Required Documents
- The official job advertisement does not explicitly list the exact required document checklist (such as CV or copies of qualifications). Applicants should prepare an updated CV detailing their secretarial background and legal exposure.
Step-by-Step Application Process
- Review the minimum requirements and ensure you possess the necessary secretarial diploma and legal administration background.
- Prepare your professional CV, ensuring it highlights your typing speed (60+ wpm), software proficiencies (MS Office), and trademark or legal experience.
- Reference the specific vacancy code TMP2610CKL01 when submitting your application.
- Submit your application through the official Adams & Adams recruitment channel or portal as directed by the posting.
Important Notes
- Always reference code TMP2610CKL01 in your correspondence or application documents.
- Ensure all claims regarding typing speed, secretarial experience, and software knowledge are verifiable.
Frequently Asked Questions (FAQs)
- What is the reference number for this vacancy? The reference number is TMP2610CKL01.
- Where is the position located? The role is based in JHB West Rand.
- What experience is required? A minimum of 2 years of experience in a secretarial or administrative role is required, with legal or intellectual property experience being advantageous.
- What is the closing date for applications? The closing date is not stated in the official advertisement.
Conclusion
The Secretary I/II (JHB West Rand) vacancy at Adams & Adams presents an excellent career pathway for skilled administrative professionals looking to build expertise within a renowned legal and intellectual property environment. Ensure your application highlights your technical proficiencies, legal correspondence skills, and relevant qualifications before submitting.
