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Company: AECI
Location: South Africa
Closing Date: 20 May 2026
AECI Property Services, a key division of the well-established AECI group, has officially opened applications for an Administration Clerk position based in Umbogintwini, KwaZulu-Natal. This role is designed for a professional who thrives in a structured financial environment and possesses a keen eye for clerical accuracy.
As businesses continue to streamline their internal accounting workflows, the role of an Administration Clerk remains vital in bridging the gap between procurement and final financial reporting.
Core Purpose of the Role
The successful candidate will be integrated into the Accounting Department, where their primary focus will be the Goods Received Note (GRN) process. This involves a critical verification step where the clerk ensures that all physical items delivered to the site align perfectly with the original purchase orders. By managing this synchronization, the Administration Clerk ensures that the accounts payable team receives accurate, verified data for further processing, thereby preventing financial discrepancies and maintaining supplier trust.
Detailed Roles and Responsibilities
The duties for this position are diverse, spanning from daily financial capturing to specialized compliance verification. Key responsibilities include:
- Financial Document Management: The accurate and timely processing of invoices is the backbone of this role. This includes managing the lifecycle of a transaction from receipt to routing for payment.
- Operational Capturing: You will be responsible for capturing stores requisitions and managing the data entry for critical spares issues, ensuring that inventory records remain up to date.
- Banking and Requisitions: Beyond simple data entry, the role involves active participation in banking tasks and the loading of both standard and emergency Purchase Requisitions (PRs).
- Logistics Coordination: The incumbent will manage courier arrangements, ensuring that documents and items move efficiently between departments or external partners.
- Compliance and Verification: A specialized aspect of this role involves the verification of BBBEE certificates and Letters of Good Standing, ensuring that the company maintains its regulatory and ethical standards.
- Safety and Environment: Adherence to corporate Safety, Health, and Environmental (SHE) standards is mandatory, reflecting AECI’s commitment to a safe workplace.
Qualifications and Professional Requirements
To maintain the high standard of service required by AECI Property Services, applicants must meet the following minimum criteria:
- Educational Foundation: A Grade 12 (Matric) certificate is the baseline requirement for all applicants.
- Technical Proficiency: Advanced computer literacy is required. Candidates must be comfortable navigating the Microsoft Office Suite, specifically Word for documentation, Excel for spreadsheets, and Outlook for professional communication.
- Accounting Knowledge: A fundamental grasp of basic accounting principles is necessary to understand the logic behind invoice processing and Goods Received Notes.
- Academic Advantage: While a Matric is the minimum, candidates who hold a post-matric qualification in Financial Management or a related field will be considered at an advantage.
Application Details and Deadlines
This position is a Pay Grade BU role, offering a structured career path within the AECI Property Services pillar. Interested candidates should ensure their applications are submitted well before the final cutoff to be considered for the shortlisting process.
Closing Date: May 20, 2026
When applying, it is recommended that candidates emphasize their experience with financial data entry and their proficiency in Excel, as these are core components of the daily workflow for this position. This is an excellent opportunity for a dedicated individual to establish themselves within a reputable South African entity.
