Bidvest International Logistics: Ocean Imports Assistant Controller Vacancy

Company: Bidvest International Logistics

Location: South Africa

Closing Date: 20 October 2026

Are you experienced in clearing and forwarding, ocean freight, and import procedures? Bidvest International Logistics has officially opened applications for an Ocean Imports Assistant Controller vacancy based in La Lucia, KwaZulu-Natal. If you are looking to advance your career in international logistics and supply chain administration within a reputable company, this comprehensive guide provides everything you need to know about the role, requirements, and application process.

Company Overview

Bidvest International Logistics is a leading supply chain and freight forwarding enterprise operating in South Africa. The organization delivers robust international logistics solutions, encompassing sea freight, air freight, customs clearing, and comprehensive transport services. Known for upholding high industry standards, Bidvest International Logistics offers a dynamic work environment for logistics professionals aiming to build long-term career growth.

Job Overview

• Job Title: Ocean Imports Assistant Controller
• Reference Number: BIL261013-1
• Department: International Logistics
• Office / Facility: Durban Office (La Lucia)
• Reporting To: Business Unit Manager
• Employment Type: Full Time
• Location – Country: South Africa
• Location – Province: KwaZulu-Natal
• Location – Town / City: La Lucia

Job Purpose

The Ocean Imports Assistant Controller acts as the essential back-office support for the full import function once controllers have pre-registered import files. The primary focus is to take control of import files, maintain proactive communication with internal and external stakeholders, and manage tasks spanning registration, cargo dues processing, transporter delivery instructions, carrier release, and payment processing. Additionally, the role requires handling transport costing, preparing client final invoices according to company Key Performance Indicators (KPIs), updating key milestones, and resolving internal financial queries including debtors, creditors, WIP, accruals, and unvoiced items.

Key Responsibilities

The role entails managing files completely from registration through to invoicing, focusing on several key operational areas:

File Handling and Operations

• Handle the full seafreight imports procedure covering registration, transport, release, and client invoicing.
• Ensure all relevant documents are scanned into Edoc (CargoWise) before tasking items to the entries department.
• Upload and request documents via shipping lines’ online platforms.
• Pay disbursements and secure cargo release for all shipment types.
• Prepare transport delivery instructions, CTOs (Container Transport Orders), and rail consignment notes with a solid understanding of haulage contracts.
• Accurately calculate storage, demurrage, and other charges applicable to each file, while understanding third-party charges from agents, transporters, and depots.
• Request transport costing sheets in alignment with individual client agreed transport rates.
• Check and task out import files according to client agreed rates, ensuring all third-party charges are fully accounted for.
• Update milestones correctly and in a timely manner.

Financial and Communication Duties

• Resolve queries efficiently with third parties and manage reconciliation queries.
• Pre-cost third-party charges before obtaining actual supplier invoices.
• Consult regularly with Import client controllers regarding problematic shipping documents or queries.

Minimum Requirements

Applicants must meet the following baseline criteria to be considered for the position:

• Education: Matric (Grade 12).
• Experience: At least 1 year of hands-on experience in Imports Clearing.
• Knowledge: Sound knowledge of sea freight, import procedures, and documentation, alongside thorough working knowledge of various ocean and house bills of lading and respective landside charges.

Preferred Skills & Competencies

Candidates possessing the following additional skills and advantageous qualifications will stand out in the selection process:

• Qualifications: Customs or Forwarding course accreditation.
• Technical Knowledge: Thorough understanding of import procedures (covering customs, harbour authorities, shipping lines, and government departments), along with advantageous knowledge of Incoterms and basic SARS regulations.
• Software Skills: Good general computer literacy, with working knowledge of CargoWise and Compu Clearing considered a strong advantage.
• Soft Skills: Strong interpersonal, communication, and email etiquette skills, fluency in written and spoken English, acute attention to detail, strong time management, and the ability to prioritize tasks and work well under pressure to meet strict deadlines.

Salary and Benefits

• Salary: Not disclosed in the official job advertisement.
• Benefits: Not disclosed in the official job advertisement.

Closing Date

• Application Deadline: 20 October 2026

Required Documents

• Updated Curriculum Vitae (CV) highlighting imports clearing experience.
• Copies of educational qualifications (Matric certificate and any relevant logistics or forwarding course certificates).

Step-by-Step Application Process

1. Prepare Your Documents: Ensure your CV and supporting qualifications are up to date and clearly highlight your seafreight and imports clearing background.
2. Access the Official Portal: Visit the official Bidvest International Logistics careers portal or vacancy listing for reference number BIL261013-1.
3. Submit Your Application: Complete the online application form and upload your required documents before the closing date.

Important Notes

• Ensure that all application materials are submitted prior to the deadline on 20 October 2026. Late applications may not be considered.
• Verify that your contact details and reference number (BIL261013-1) are clearly indicated.

Frequently Asked Questions (FAQs)

• What is the location of this job? The position is based in La Lucia, Durban Office, in the province of KwaZulu-Natal, South Africa.
• What experience is required for the Ocean Imports Assistant Controller role? Applicants must have a minimum of 1 year of experience in Imports Clearing alongside a Matric qualification.
• What is the closing date for applications? The closing date for applications is 20 October 2026.
• Is the salary disclosed in the posting? No, the salary and benefits are not disclosed in the official job advertisement.

Conclusion

The Ocean Imports Assistant Controller vacancy at Bidvest International Logistics presents a fantastic opportunity for individuals with clearing and forwarding experience to expand their careers in La Lucia. With a closing date of 20 October 2026, interested candidates are encouraged to review the minimum criteria and submit their applications promptly.