Motus: Office & Fleet Administrator

Company: Motus Cooperation

Location: South Africa

Are you an experienced administrative professional looking to advance your career with a leading automotive enterprise in South Africa? Motus Corporation has officially opened applications for the position of Office & Fleet Administrator – Panel Parts Sales (Motus Retail HO) in Parktown, Gauteng.

This permanent vacancy offers an exciting opportunity for individuals skilled in vehicle sales administration, fleet coordination, and customer support to join a dynamic division at Motus Retail Head Office. Below is a detailed guide covering everything you need to know about this role, including responsibilities, minimum requirements, and step-by-step application instructions.

Company Overview

Motus Corporation is a premier automotive group in South Africa, providing a comprehensive range of automotive services, retail solutions, vehicle parts, and fleet administration support. As an industry leader, Motus operates across nationwide networks to support retail operations, dealership management, and automotive supply chain logistics.

Job Overview

• Job Title: Office & Fleet Administrator – Panel Parts Sales (Motus Retail HO)
• Company: Motus Corporation
• Location: Parktown, Gauteng, South Africa
• Employment Type: Permanent
• Closing Date: 13 October 2026

Job Purpose

The primary purpose of the Office & Fleet Administrator role is to provide efficient office, fleet, and sales administration support to the Panel Parts Sales team. This is an administration-intensive position requiring regular customer engagement, accurate recordkeeping, and diligent follow-up to ensure seamless customer service and smooth daily business operations.

Key Responsibilities

As an Office & Fleet Administrator at Motus Retail HO, your daily duties and responsibilities will include:

Sales & Customer Administration

• Handling customer inquiries professionally and providing timely feedback on quotations, orders, deliveries, and account queries.
• Preparing and processing quotations, sales orders, and related documentation with high accuracy.
• Liaising with customers, dealerships, and internal teams to coordinate orders, deliveries, and resolve queries.
• Tracking outstanding orders and administrative matters, following up until completion, and escalating delays where necessary.
• Maintaining accurate customer and panel account records, contact lists, and correspondence.

Financial & Fleet Coordination Support

• Assisting with invoice queries, reconciliations, and supporting documentation in conjunction with Finance and dealership teams.
• Maintaining fleet records and coordinating vehicle exchanges, servicing, repairs, and related administrative tasks.
• Monitoring outstanding fleet documentation and following up on licensing renewals and other regulatory requirements.

Office & General Administration

• Compiling reports, updating spreadsheets, and maintaining orderly electronic and physical filing systems.
• Providing general office support, including meeting coordination, diary management, filing, and other administrative tasks as required.
• Handling customer and business information with absolute confidentiality.

Key Performance Indicators (KPIs)

Performance in this position is measured by the following key metrics:

• Accuracy and timely processing of quotations, orders, and sales documentation.
• Prompt customer feedback and effective follow-up on outstanding queries.
• Maintenance of complete, accurate, and up-to-date customer, office, and fleet records.
• Timely coordination of fleet servicing, maintenance, and licensing renewals.
• Accurate reporting and achievement of administrative deadlines.

Minimum Requirements

To be considered for this role, applicants must meet the following official criteria:

• Work Experience: Previous experience in vehicle sales and/or panel account administration.
• Administrative Background: Proven experience in an administration-intensive role involving regular customer communication.
• Computer Literacy: Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Communication: Strong verbal and written communication skills.
• Organization: Excellent organizational skills with keen attention to detail.
• Task Management: Ability to manage multiple priorities and meet strict deadlines.

Preferred Skills & Competencies

Motus Corporation seeks candidates who demonstrate the following core competencies:

• Organised, diligent, and dependable work ethic.
• Customer-focused attitude with a professional telephone and email manner.
• High accuracy in recordkeeping and data capturing.
• Strong follow-through and active ownership of outstanding tasks.
• Ability to identify discrepancies and resolve or escalate queries effectively.
• Capability to work both independently and collaboratively within a team.

Salary and Benefits

• Salary & Remuneration: Not disclosed in the official job advert (remuneration details are typically discussed during the interview stage or outlined in the offer letter).
• Benefits: Not explicitly specified in the job posting.

Location & Employment Type

• Location: Parktown, Gauteng
• Employment Type: Full-time, Permanent position

Closing Date

• Application Deadline: 13 October 2026
• Date Posted: 05 October 2026

Note: Late applications will not be considered once the closing date has passed.

Required Documents

When submitting your application online, ensure you have the following documents ready to upload:

• Updated and comprehensive Curriculum Vitae (CV).
• Supporting documentation relevant to your administration and automotive experience (where requested).

Step-by-Step Application Process

Interested candidates can apply directly through the official Motus recruitment portal by following these simple steps:

1. Visit the Portal: Go to the official Motus careers portal or recruitment link associated with this advertisement.
2. Select the Job: Locate the posting titled “Office & Fleet Administrator – Panel Parts Sales (Motus Retail HO)”.
3. Click Apply: Click on the “Apply” or “SUBMIT CV” button visible on the job page.
4. Complete Profile & Upload Documents: Fill in your personal details, contact information, and employment history, then upload your tailored CV.
5. Review & Submit: Review all your details for accuracy before submitting your final application before 13 October 2026.

Important Notes

• Ensure all contact details on your CV are correct so the recruitment team can reach you.
• Only candidates who meet the minimum requirements regarding vehicle sales/panel account administration will be considered.
• Ensure your application is submitted prior to the closing date of 13 October 2026.

Frequently Asked Questions (FAQs)

1. Where is this job located?

This position is based at Motus Retail Head Office in Parktown, Gauteng.

2. Is this a permanent or contract position?

This is a permanent position with Motus Corporation.

3. What is the deadline for applications?

The closing date for applications is 13 October 2026.

4. What is the key qualification or experience needed?

Applicants must have previous experience in vehicle sales and/or panel account administration, alongside proficiency in MS Office (Excel, Word, Outlook).

5. What is the salary offered for this position?

The salary details are not disclosed in the official job notice.

Conclusion

The Office & Fleet Administrator vacancy at Motus Corporation presents a great opportunity for skilled administrative professionals in Gauteng to join a top automotive retail division. If you meet the qualifications and possess experience in vehicle sales or panel account administration, prepare your CV and apply before the closing date on 13 October 2026.