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Company: Pragma
Location: South Africa
Closing Date: 20 October 2026
Project Administration Assistant at Pragma South Africa
The Youth Employment Service (YES) Programme is now accepting applications for a Project Administration Assistant role in South Africa, closing on October 20, 2026. This initiative offers young, unemployed South Africans a structured paid opportunity to gain 12 months of hands-on workplace experience.
Candidates interested in how to apply for Project Administration Assistant at Pragma should note that this role offers exposure to asset management operations and project administration workflows. To qualify, applicants need a Matric qualification, while tertiary studies and prior administrative experience are beneficial.
If you meet the eligibility criteria, ensure your application is submitted before the closing deadline. Below is a complete overview of the Project Administration Assistant requirements and qualifications, key responsibilities, and application procedures.
Company Overview
Pragma invites young, unemployed South Africans to join its team as part of a public-private partnership aimed at addressing youth unemployment in South Africa. As an organization specializing in industrial and asset management, Pragma provides successful candidates with 12 months of practical workplace experience to build real-world skills and enhance future employability.
Job Overview
- Job Title: Project Administration Assistant
- Company: Pragma (listed as Africa / ACC Oil & Gas in system details)
- Department: Asset Management Services | Operations | ACC Oil & Gas
- Reference Number: PRA261006-1
- Employment Type: Fixed Term Contract (12 Months via YES Programme)
- Location: South Africa (Province: Western Cape, Town/City: Gauteng listed on posting)
- Application Deadline: October 20, 2026
- Salary Band: Not specified by employer
Job Purpose / Role Summary
The Project Administration Assistant provides core administrative and coordination support to Project Managers. The primary goal is to manage routine administrative tasks, track procurement processes, and ensure all project documentation remains accurate, organized, and up to date. This coordination enables Project Managers to focus on direct project delivery while maintaining visibility over outstanding actions.
Key Responsibilities
Project Documentation Administration
- Verify that supporting project documentation is complete and accurately filed.
- Check that approved project scope, quotations, cost plans, WBS/cost centre allocations, Purchase Order (PO) requests, and On Key work orders are aligned.
- Maintain organised, accurate, and audit-ready project documentation.
- Manage and maintain project SharePoint folders and filing structures.
- Ensure all project records are stored in accordance with company standards.
Procurement and Workflow Tracking
- Track Requests for Quotation (RFQs), quotations, PO requests, approvals, and work orders through the applicable process stages.
- Monitor workflow progress and maintain visibility of outstanding items.
- Follow up with stakeholders to obtain routine approvals and required supporting information.
- Escalate overdue actions and approval delays to the appropriate Project Manager.
Project Information Coordination
- Reconcile information between Planning, Cost Centre, Supply Chain, and On Key systems.
- Identify and flag discrepancies, inconsistencies, or missing information for Project Manager review.
- Assist with maintaining project expenditure and commitment records.
- Support project close-out activities by tracking required documentation and approvals.
Reporting and Tracking
- Maintain project, expenditure, purchase order, work order, and project close-out trackers.
- Prepare routine status reports and exception reports highlighting outstanding actions and risks.
- Provide accurate and timely updates to Project Managers and stakeholders.
- Assist with data collection and report preparation as required.
Project Close-Out Administration
- Track contractor submissions, invoices, completion certificates, and close-out documentation.
- Monitor delivery dates and project completion milestones.
- Maintain records of asset information and sign-off documentation.
Minimum Requirements
- A Matric qualification is required.
- Must be a young, unemployed South African citizen (YES Programme eligibility).
Preferred Skills / Nice-to-Haves
- A tertiary qualification is advantageous.
- 1 year of administrative, data capturing, coordination, or project support experience is advantageous.
Salary & Benefits
The exact salary figure is Not specified by employer in the official job advertisement. The position is offered as a paid work experience placement under the Youth Employment Service (YES) Programme for a 12-month contract period.
Location & Work Arrangement
- Country: South Africa
- Province: Western Cape
- Town / City: Gauteng
- Client Site: NA
- Work Arrangement: Not specified by employer (On-site / Hybrid details not explicitly stated).
Application Process
- Review the Project Administration Assistant requirements and qualifications to confirm your eligibility under the YES Programme.
- Prepare your updated CV, Matric certificate, and relevant supporting documents.
- Visit the official Pragma careers portal or job application system.
- Search for reference number PRA261006-1.
- Submit your completed online application form along with your documents before the closing deadline.
Required Documents
- Updated Curriculum Vitae (CV)
- Matric Certificate (Required)
- Tertiary Qualification certificates (If applicable)
- Clear copy of South African ID (Standard requirement for YES Programme eligibility)
Important Notes / Deadlines
- Closing Date: October 20, 2026
- Reference Number: PRA261006-1
- Late applications will not be processed once the portal closes. Ensure all information provided is accurate and verifiable.
Frequently Asked Questions
What is the closing date for the Project Administration Assistant vacancy?
The official closing date for this position is October 20, 2026.
Who is eligible to apply under the YES Programme?
The program is specifically designed for young, unemployed South African citizens who hold at least a Matric qualification.
Is previous work experience mandatory for this role?
No, prior experience is not strictly required. A Matric qualification is the minimum requirement, though 1 year of admin or data capturing experience is advantageous.
What is the salary for the Project Administration Assistant role in South Africa in 2026?
The remuneration amount is not specified by the employer in the job advertisement. It is structured as a paid 12-month fixed-term contract under the YES Programme.
Can I work remotely in this position?
The employer has not specified whether remote or hybrid options are available for this specific role.
What is the reference number for this vacancy?
The reference number for this role is PRA261006-1.
Conclusion
Finding structured entry-level opportunities is an essential step for building practical skills in operations and asset management. The Project Administration Assistant at Pragma South Africa 2026 vacancy provides a solid pathway into corporate project coordination. Ensure your documents are ready and apply before the October 20, 2026 deadline.
