Company: University of Cape Town
Location: South Africa
Closing Date: 10 April 2026
Salary: The 2026 annual cost of employment, including benefits, is between R408 664 and R480 782.
Reference number: ID1313
Closing date: 10 April 2026
UCT’s Communication and Marketing Department (CMD) invites applications for a competent, experienced Administrative Assistant to provide efficient administrative support and contribute to the department’s effective functioning in a high-pressure environment.
To provide comprehensive administrative support to all units within the Communication and Marketing department, including all HR & Finance-related administrative tasks.
The role also involves delivering efficient projects and event administrative assistance across the department as needed.
Provide high-quality, organised, and efficient support to all levels of management, executive leadership, and the finance department.
To maintain an accurate and up-to-date department asset registry.
To accurately and diligently service departmental meetings by providing administrative support, e.g., preparing agendas, meeting scheduling, meeting minutes, etc.
Provide general front of office, receptionist, and administrative support to the Communication and Marketing department.
As and when required, support, complete the work of, and act on behalf of any other member of the unit with the line manager and/or with the agreement of the CMD Executive.
Offer operational support on an as-needed basis, including handling courier requirements, procuring goods, and attending to other departmental needs.
Requirements:
- Grade 12 or NQF4 equivalent.
- 2 – 4 years related and relevant administration work experience.
- Computer Literacy – intermediary to expert level (Internet, Ms Office Suite, spreadsheet, email/Outlook.
- Demonstrated knowledge and experience working with Ms Teams, Database/CMS, Adobe and other relevant applications).
- Advanced Typing skills.
- Excellent administrative skills, information & resource management including planning, organizing skills and effective time management.
- The ability to work independently and under pressure.
- Excellent communication & interpersonal skills.
- Adaptability, teamwork & collaboration.
The following will be advantageous:
- Departmental knowledge as well as marketing and communication experience.
Responsibilities:
- Postgraduate awards administration, with a focus on NRF and Research awards
- Front desk administration and student support
- Client, student and stakeholder liaison, including with the NRF
- Support for online platforms and student administration systems
- Assistance with document preparation for selection committees and processes
- Assisting with financial administration including processing of payments
- Data-capturing on student and funder administration systems
- Preparation and submission of funder reports
- Processing of annual progress reports and renewal applications
- Responding to queries (telephonic, written and walk-in)
- Supervising filing and record keeping and annual archiving activities
How to Apply
please visit the UCT Internal Careers site (For Internal Applicants) and ( For External Applicants) to create a profile and submit your application. Please complete/attach the following to your profile before submitting your application:
- A letter of motivation, outlining how your expertise aligns with the position’s requirements·
- A detailed Curriculum Vitae (CV)·
- Three referee names which must include their title and name, position details, relationship to you, their e-mail address, and telephone number.
An application which does not comply with the above will be regarded as incomplete and might not be considered. Only shortlisted candidates will be contacted and may be required to undergo competency assessments. References may be requested by UCT at any stage of the selection process.
Any inquiries for this position are to be addressed to Ms Ntsizi Hlubi at [email protected] or 021 650 3831. Please do not send or submit job application/CV via this e-mail.
Telephone: 021 650 3831 Website: www.uct.ac.za
Reference number: ID1313 Closing date: 10 April 2026
