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Company: Phakisa Holdings
Location: South Africa
Closing Date: 31 July 2026
Are you looking for a rewarding administrative career in sales and marketing? Phakisa has announced an exciting opportunity for a Quotation Administrator to join their dynamic team in Johannesburg, Gauteng. This position is a structured 4 to 6 months contract based in Heidelberg (JHB Eastern Suburbs).
If you have a strong eye for detail, enjoy managing pricing data, and want to work with a reputable recruitment and staffing provider, this role is perfect for you. Discover the full job specifications, daily operations, and qualifications required to secure this position.
Job Details and Specifications
- Company: Phakisa
- Position: Quotation Administrator – Sales and Marketing
- Location: Heidelberg, Gauteng (JHB – Eastern Suburbs)
- Employment Type: 4 – 6 Months Contract (Permanent Placement Pipeline)
- Remuneration: Market-related & Negotiable
- Application Deadline: July 31, 2026
Key Duties and Responsibilities
As a Quotation Administrator at Phakisa, you will play a vital role in bridging the gap between sales initiatives, pricing accuracy, and customer satisfaction. Your daily administrative workflows will include:
- Quotation Management: Prepare, organize, and manage comprehensive pricing quotations for various regional branches and sales representatives.
- Supplier Procurement Tracking: Source competitive material pricing options directly from verified suppliers and execute consistent follow-ups.
- Quality Assurance: Review and approve finalized quotations to guarantee absolute financial accuracy before client submission.
- Document Control: Handle specialized supplier questionnaires, customer Product Information Files (PIFs), and industrial specification sheets.
- Inbound Query Resolution: Respond promptly to incoming email queries and technical specification requests from field representatives.
- Inventory Price Alignment: Assist the procurement department with updated vendor pricing structures for accurate Stock Control management.
- Data Administration: Maintain accurate digital filing records, handle general organization, and compile detailed month-end performance reports covering quote analytical data.
- Market Analysis: Conduct targeted price comparisons and basic commercial analysis to optimize profitability margins.
Minimum Requirements and Qualifications
To be considered for this administrative opening, candidates must demonstrate the following credentials:
- Education: Grade 12 / Matric certification is essential.
- Core Skills: Strong attention to detail, exceptional organizational capabilities, and good communication skills.
- Digital Literacy: Must be fully computer literate with proven proficiency in Microsoft Excel, Word, Outlook, and Pastel Accounting software.
- Work Ethic: Proven ability to manage multiple tasks simultaneously while meeting strict organizational deadlines under pressure.
How to Apply
Ready to take the next step in your career? Eligible candidates can submit their applications directly to the recruitment officer managing this placement portfolio.
- Contact Person: Ashlee Brits
- Application Reference: #JHB000741
Ensure your CV highlights your experience with Pastel software, Excel spreadsheets, and quotation processing to maximize your chances of selection.
