Company: Takealot Group
Location: South Africa
South Africa’s leading online retailer, is looking for a highly talented Administration Controller to join our team in Cape Town.
We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.
This position reports to the :DC Finance and Admin Manager
Your responsibilities will include:
Admin Finance Support
- Diligently maintaining and Overseeing of DC Operational Manning Requirements
- Collaborate closely with the finance department to track and manage expenses related to the Distribution Centre
- Capture all invoices for consumables, stationery, uniform, labour, and any other ad hoc invoices.
- Ensure all Purchase Orders are reconciled at the end of the month and accrual relating to the month are actioned.
- Correspond with the Finance team where information is required for suppliers e.g. remittances, Non-payments, Urgent Payments.
Source Supplier
- When there is no current supplier
- Assist with sourcing process
- Obtain quotes on same specification required by DC manager
- Ensure Monthly Supplier Statement are Cleared, all invoices for the DC has been Captured in financial systems,
- Assist with ad-hoc team responsibilities including the Budget Process preparations.
- Annual Budget process & long-term planning
- Month end reporting on all DC expenditure with reports to finance
Temp Labour and Office Support
- Oversee record keeping and reporting of time and attendance, and ensure data is accurate.
- Ensure validation of Data in Jarrison – Loading and terminations
- Ensure accurate Staff Changes
- Ensure Timesheets and Payrolls are sent on time
- Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
- Manage office access control systems, maintaining accurate records of employee access for security and accountability.
- Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.
- Support and oversee the smooth running of the Admin office.
Procurement and Vendor Management
- Compile quarterly/monthly forecasts and Share regularly with Suppliers
- Requisition of delivery, ensuring timeous and accurate delivery.
- Monitor packaging inventory levels and update Usage report daily
- Keep record of any deviations on deliveries and Quality of goods
- Keep records of the monthly supplier meetings performance scorecards.
- Give insights (usage, spent per item/supplier)
- Collaborate with packaging/consumable controllers to ensure efficiency in the packaging/consumable department.
- Creating Purchase Orders and ensuring all payments are made on time to suppliers.
- Assist with month end financial reporting: analyse general ledger accounts and posting journals.
- Assist with budget compilations.
- Assist with RFP and RFQ processes during sourcing of new suppliers/business.
- Update daily dashboards for Management.
- Capture weekly ad-hoc invoices.
Qualifications and Experience :
- Diploma or Degree in Finance or related
- 2 years in a Distribution Centre Admin or Supply Chain working environment.
Attributes Required:
- Attention to detail.
- Analytical thinking.
- Stakeholder engagement across levels.
- Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize responsibilities in line with deadlines.
- Be willing to work flexible hours.
- Be willing to work overtime as and when deemed necessary.
The Environment:
- takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.
- We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
- We are short on ego and high on output.
- We are doers and not only thinkers, its all in the execution after all.
- We love what we do and what we are creating.
- We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.
If you meet the above you are an Extraordinary Mind so come and join us!
